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Out-of-office schedules provide a way of specifying the days and times an employee is scheduled to out of the office. This information will show up on the status table and on the calendars. The option to add or edit out-of-office schedules may be disabled if your user permissions do not allow it. This feature may be hidden if it is disabled in the System Controls.
| • | Add Out-of-Office Schedule |
| o | Click on the Add Work Schedule button on the Object Toolbar or from the Action menu to bring up an add window. Just complete the provided fields and click on the Add Out-of-Office Schedule button. There is no limit to how many out-of-office schedules can be created. |
| • | Edit Out-of-Office Schedule |
| o | Double-click on the schedule in the table to bring it up in an edit window. Make any applicable changes and click on the Save and Close button in the menu or toolbar. |
| • | Delete Out-of-Office Schedule |
| o | Select the schedule you wish to delete and click the Delete button in the Object Toolbar. You can also delete a schedule by right-clicking the schedule on the table and selecting the Delete option. Another option is to click the Delete button in the toolbar when editing the schedule. |
When adding or editing an out-of-office schedule, the following fields are available:
| o | This control determines who the schedule will be for. |
| o | This control determines what type of out-of-office event this schedule is for. The aliases are defined globally using the schedule alias manager. |
| o | This control determines the start and end date/time for the out-of-office schedule. |
| o | This field is for information purposes only. It is does not have any effect on how the out-of-office schedule is handled in the system. |
| • | Set status during out-of-office period |
| o | This control determines the status that the user will be set to while the out-of-office schedule period is active. When the out-of-office period has ended, the user's status will be set to "OUT". |
| • | Automatically set memo during out-of-office period |
| o | This control determines if the user's memo field is changed while the out-of-office schedule period is active. If the memo is changed, it will also be cleared once the out-of-office period has ended. |
| o | This text field allows you to set what memo to set while the out-of-office schedule period is active. This only works if the Memo checkbox is enabled. |
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